Ledgant Terms of Service

1. The Service

Ledgant is software for construction contractors: job management, scheduling, invoicing, change orders, commercial billing (including AIA-style pay applications), certified payroll reporting, lien waiver tracking, equipment and crew management, voice-driven data entry, an AI assistant, and integrations including QuickBooks Online. Features vary by subscription plan. We improve the Service continuously and may add, change, or remove features; we will not materially reduce the core functionality of your plan during a paid term without notice.

2. Accounts and users

You are responsible for the accuracy of your account information, for maintaining the confidentiality of user credentials, and for all activity under your account. You may invite users up to your plan's limit and assign them roles; you are responsible for setting appropriate roles, since roles control access to your company's financial data. You must notify us promptly at contact@ledgant.com of any suspected unauthorized access.

3. Your data

You own your data. All business information, documents, employee records, and other content you enter into the Service ("Customer Data") belongs to you. You grant us a limited license to host, process, transmit, and display Customer Data solely to provide and support the Service, as described in our Privacy Policy.

Your responsibilities. You are responsible for the accuracy and lawfulness of Customer Data, including having an appropriate basis to enter information about your employees (such as wage and classification information used for certified payroll). You must not enter full Social Security numbers into the Service.

Export and deletion. You may export your data at any time while your account is active. After cancellation, we will handle deletion as described in the Privacy Policy.

4. Subscriptions, billing, and trials

Paid plans are billed in advance, monthly or annually, through Stripe at the prices shown at ledgant.com/pricing or as otherwise agreed. Trials convert to paid subscriptions unless cancelled before the trial ends. You may cancel at any time, effective at the end of the current billing period; fees already paid are non-refundable except where required by law. One-time onboarding fees are for services rendered and are non-refundable once onboarding has begun. We may change prices with at least 30 days' notice, effective at your next renewal. If payment fails, we may suspend access after reasonable notice until payment is made.

5. Third-party integrations

The Service can connect to third-party products such as QuickBooks Online. Your use of any third-party product is governed by that provider's own terms, and you authorize us to exchange data with providers you connect. We are not responsible for third-party products, and an integration's availability depends on the third party continuing to make it available.

6. Compliance documents — important disclaimer

The Service generates business and compliance documents, including AIA-style pay applications (G702/G703 format), federal certified payroll reports (WH-347 format), lien waiver tracking, and compliance binders. These features are document preparation tools, not professional advice:

• You are solely responsible for reviewing every generated document for accuracy and completeness before signing, submitting, or relying on it.
• You are solely responsible for compliance with prevailing wage laws, the Davis-Bacon Act, state and local requirements, and your contracts, including determining correct wage rates, classifications, and fringe treatment.
• Ledgant does not provide legal, accounting, tax, or payroll advice, and generated documents are based entirely on the data you enter.
• Pay application documents follow the widely used AIA G702/G703 format but are not licensed AIA forms unless expressly stated.

7. AI and voice features

The Service includes AI-powered features, including an assistant and voice-driven data entry. AI output can be inaccurate or incomplete. You are responsible for reviewing AI-generated content and data entries before relying on them, particularly anything affecting financial records or compliance documents. AI features are provided as-is within the Service.

8. Acceptable use

You will not: use the Service to violate law or third-party rights; attempt to access other customers' data; probe, disable, or circumvent security features; reverse engineer the Service; resell or provide the Service to third parties outside your company; use the Service to develop a competing product; or upload malicious code. We may suspend accounts that present a security risk or violate this section, with notice where practicable.

9. Intellectual property

We own the Service, including its software, design, and documentation. These Terms grant you a subscription right to use the Service, not ownership of it. Feedback you choose to provide may be used by us without obligation.

10. Confidentiality

Each party will protect the other's non-public information with reasonable care and use it only as needed to perform under these Terms. Customer Data is your confidential information.

11. Disclaimer of warranties

Except as expressly stated in these Terms, the Service is provided "as is" and "as available." To the maximum extent permitted by law, we disclaim all implied warranties, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted or error-free.

12. Limitation of liability

To the maximum extent permitted by law: (a) neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, or data; and (b) our total aggregate liability arising out of or relating to the Service is limited to the amounts you paid us in the twelve (12) months before the event giving rise to the claim. These limits do not apply to your payment obligations, either party's breach of Section 10, or liability that cannot be limited by law. Without limiting the foregoing, Ledgant is not liable for penalties, damages, or losses arising from inaccurate, incomplete, or late compliance filings, wage determinations, or payments, which remain your responsibility under Section 6.

13. Indemnification

You will defend and indemnify us against third-party claims arising from Customer Data, your breach of Section 6 or 8, or your violation of law. We will defend and indemnify you against third-party claims that the Service, as provided by us, infringes their intellectual property rights.

14. Term, suspension, and termination

These Terms apply while you have an account. Either party may terminate for material breach not cured within 30 days of notice. Upon termination, your access ends and data handling follows Section 3 and the Privacy Policy. Sections that by their nature should survive (including 3, 6, 9–13, 15) survive termination.

15. Governing law and disputes

These Terms are governed by the laws of the State of Wyoming, without regard to conflict-of-laws rules. The state and federal courts located in Laramie County, Wyoming have exclusive jurisdiction, and each party consents to venue there. Each party waives the right to a jury trial to the extent permitted by law.

16. Changes to these Terms

We may update these Terms. For material changes we will notify account owners by email or in-app notice at least 30 days before they take effect; continued use after the effective date constitutes acceptance. If you do not agree, you may cancel before the changes take effect.

17. Miscellaneous

These Terms plus the Privacy Policy are the entire agreement regarding the Service. If a provision is unenforceable, the rest remains in effect. Neither party is liable for delays caused by events beyond its reasonable control. You may not assign these Terms without our consent, except to a successor in a merger or sale of your business; we may assign to a successor of ours. Notices to us: contact@ledgant.com.